VMC Meeting Minutes
 

MINUTES OF THE VMC MEETING OF HELD ON 06.01.2018 AT 11.00 AM, SATURDAY, IN VIDYALAYA

  1. The meeting was chaired by Gp Capt. M Bandopadhyay, Station Commander, Airforce Station Jaisalmer and Chairman VMC, Kendriya Vidyalaya AFS, Jaisalmer. The list of members and special invitees who attended the meeting is annexed.

 

  1. Principal, Kendriya Vidyalaya AFS, Jaisalmer welcomed the Chairman and other members of the Committee.

 

  1. The agenda items listed for deliberations were discussed by the committee and the suggestions/decisions arrived upon are as enumerated against each.

PROPOSED AGENDA ITEMS

DECISION/SUGGESSTION/REMARKS BY VMC

 

  1. Discussion on academic status of the Vidyalaya, special emphasize on board results.

 

Detail discussions were made on Academic status of the Vidyalaya. CAdmO suggested to work more on basic education in junior classes. VMC suggest school to emphasize more on academics than other co-curricular activities. Principal explain about various steps being taken by KVS and school to improve basics of education. Recently school has organized LAT (Learning assessment test) in all primary classes and class VII, to test basic academic standard of students. School will also conduct such test for some more classes very soon. Principal explain various steps undertaken by school to improve standard of education both qualitatively as well as quantitatively. VMC expects good result in forth coming board exams.

  1. Approval for the external whitewash of the school building.

 

Approved

  1. Approval for the purchase of new furniture for the session 2018-19.

 

 

Approved

  1. Cleaning of outer side of school boundary wall with the help of Airforce conservancy staff.

 

Chairman VMC, assured to get it done with the help of Airforce conservancy staff.

  1. Work services to be faster and maximum, and it should be finished by the end by March 2018 anyhow.

 

 GE (MES) assured VMC to get it finish by the end of March 2018.

  1. Establishment of Atal Tinkering Lab in our school.

 

VMC appraised it.

  1. Connection of staff quarters sewage line to Sewage Treatment Plant (STP)

 

Not started yet, GE (MES) assured VMC of early commencement of work services.

  1. Date of next VMC meeting – in March 2018.

 

 

Will be planned in March after coordination with CAdmO.

 

 

 

 

 

 

 

  1. Discussion on regularity, punctuality and discipline of all staff members for overall development of the vidyalaya.

Chairman VMC and all other members strongly emphasize and recommended that every employee should strictly follow all the Code of Conduct for teachers of article 59, CCS (Conduct) Rules 1964. VMC strongly recommend that school should create a healthy environment for the better work place.

 

  1. Any other point with permission of chairman VMC.

 

Doctor Abhijit Lal, suggests to have some campaign to create awareness and to motivate parents for Girls education in Rural areas - Principal assured to look into the matter and plan something.

Station Commander suggested to plan these activities in one particular village instead of patches - Principal assured to plan something after seeing available resources.

Station Commander suggested to make some collection points for the children to donate their old things and then to distribute it to needy people - Principal assured to plan likewise.

Zila Pramukh Anjana Meghwal, suggest school to have some counseling for students in senior classes for their future plans and career– VMC agreed on this point and suggest school to plan something for this.

At last meeting was over at 01:00 pm with small refreshment.

 

  1. After that Chairman VMC make a round to the school and see the school building and its infrastructure. Principal explain about current infrastructures of school and other developments in detail to Chairman VMC. He extended his full support and cooperation for the betterment of school and its teaching learning process.
  2.  

MINUTES OF THE VMC MEETING OF HELD ON 04.07.2017 AT 11.00 AM, TUESDAY, IN VIDYALAYA

  1. The meeting was chaired by Air Cmde D Vedajna, VSM, Air Officer Commanding, AFS Jaisalmer and Chairman VMC, Kendriya Vidyalaya AFS, Jaisalmer. The list of members and special invitees who attended the meeting is annexed.

 

  1. Principal, Kendriya Vidyalaya AFS, Jaisalmer welcomed the Chairman and other members of the Committee.

 

  1. Chairman inaugurated the newly constructed “The wall of Heros” in the presence of VMC members. VMC took a round of vidyalaya premises wherein they saw the games room, gymnasium cum store room. Chairman instructed CAdmO to initiate suitable minor repairs to bring up the same. Further the VMC paid visit to newly constructed rooms for HM and primary staff room. Subsequently the VMC was shown around the proposed VP room. Finally the Chairman VMC instructed with XII science students.

 

  1. The agenda items listed for deliberations were discussed by the committee and the suggestions/decisions arrived upon are as innumerated against each.

PROPOSED AGENDA ITEMS

DECISION/SUGGESSTION/REMARKS BY VMC

 

  1. Discussion on board and local results and academic status of the Vidyalaya.

 

Principal apprised about result of school in detail.

VMC appreciate efforts of school staff for producing overall good result. Then reasons of sub-optimal result of XII commerce stream were discussed in detail.

  1. Online admission for class XI and admission status in various classes.

 

 

Status for other classes and vacancy of seats under Chairman quota.

 

Principal apprised online admission process for class XI, also important dates in OLA process have been emphasized.

Principal brought out the vacancy.

VMC Chairman also consume 7 seats of its quota (2 of discretionary quota and 5 of sponsoring agency quota), now 5 seats of sponsoring agency quota are left with Chairman VMC.

  1. Status of internal electric work of school building.

 

Work commenced on 02 June 2017, subject work progress is too slow. Work services are intermittent. Quality of work services being executed is sub optimal. Chairman VMC instructed GE to take suitable corrective actions so as to complete the work services within the time frame and stressed to bear safety of students as foremost.

 

GE (MES) assured VMC to take all necessary actions to resume quality work and complete the same within time limit.

 

  1. Status of water pipe line deposit work in school.

 

Not started yet, GE (MES) assured VMC of early commencement of work services.

  1. Connection of staff quarters sewage line to Sewage Treatment Plant (STP)

 

Not started yet, GE (MES) assured VMC of early commencement of work services.

  1. Construction of Yoga shed in school.

 

Location approved for yoga shed by VMC.

  1. Construction of parking stand with shed in school.

 

Approved

  1. Estimation for work services was sort by VMC for the following -
  1. Yoga shed
  2. Athletic court
  3. Children park
  4. Water proof roof treatment
  5. Rain water harvesting system

 

 

GE assured to submit the estimation.

 

 

 

 

 

 

 

  1. Any other point with permission of chairman VMC.

 

Parent member,  Mrs Kajal Ghosh Suggested to conduct more practice tests for class – XII students. - Principal assured her for the same.

Zila Pramukh Anjana Meghwal, compare state schools and KV’s and admired KVS for its high standard in school education. She also suggested school to focus more on Girls education– VMC agreed on this point and suggest school to take all possible efforts at school level.

Mr. Ghanshyam Goswami, suggested Airforce to put some more monuments or sculpture of airforce in the city so that tourist and local people can be more familiar with IAF and its glory -  Chairman assured him of the same.

At last meeting was over at 12:25 pm with small refreshment.

 

MINUTES OF THE VMC MEETING OF THIS VIDYALAYA HELD ON 24.03.2017 AT 11.00 AM, FRIDAY, IN VIDYALAYA

The meeting was chaired by Air cmde D Vedajna, VSM, Air Officer Commanding, AFS Jaisalmer and Chairman VMC, Kendriya Vidyalaya AFS, Jaisalmer. The list of members and special invitees who attended the meeting is annexed. Principal, Kendriya Vidyalaya AFS, Jaisalmer welcomed Hon’ble Chairman and other distinguished members of the Committee .Thereafter, agenda items listed for deliberations were taken up one by one for consideration of the Committee and decisions were taken as under:

PROPOSED AGENDA ITEMS

DECISION/SUGGESSTION/REMARKS BY VMC

  1. Discussion on academics of the Vidyalaya.

Academics are going well in school. VMC suggest to concentrate more to academics in new session.

  1. One Audit Para is due since long time because of excess payment to MES of Rupees 74000/-. The issue should be resolved at the earliest.

VMC Chairman asked GE (AF) to solve it as soon as possible, check into all facts and data’s.

Also a letter/note sheet will be sent to Chairman VMC for approval of waive off of bills for KV Staff worth Rs.- 3809.

  1. Construction of cemented dustbin with the help of MES, outside the school gate to store paper waste of school.

VMC assured to complete the work by 30.04.2017.

 

 

 

 

 

  1. Online admission for various classes in this school.

Admire and appreciate this new initiative of KVS for its reliability and transparency.

  1. Annual day celebration.

Agreed on 12 April 2017 as final date for Annual day.

  1. Shifting of Games room and its bifurcation.

Consent given by VMC.

  1. Construction of two new compartments for VP and HM in new session.

Consent given by VMC.

  1. Fund (worth Rs. 2,24,000+13,94000) released by KVS for deposit work of electric supply of the Vidyalaya. This need to be finish in the month of May- June during summer vacation.

Instructed MES to complete work in summer vacation and accord top priority.

  1. Fund (worth Rs. 24, 64,000) for deposit work of water supply of the Vidyalaya will be released soon.

Instructed MES to complete work in summer vacation and accord top priority.

  1. Connection of staff quarters sewage line to Sewage Treatment Plant (STP)

Agreed

  1. Condemnation of unserviceable articles will be done by 15.04.2017. If required for exceed limits of Rs-200000/- the same will be get approved from RO on recommendation of VMC Chairman.

Approved

Extended help to store condemned furniture temporarily in store/place in Airforce area provided by Airforce authorities.

 

MINUTES OF THE VMC MEETING OF THIS VIDYALAYA HELD ON 28.11.2016 AT 11.45 AM ON MONDAY, IN VIDYALAYA

The meeting was chaired by Air Cmde D Vedajana, Air Officer Commanding, 41 Wing, AFS, Jaisalmer and Chairman VMC, Kendriya Vidyalaya AFS, Jaisalmer. The list of members and special invitees who attended the meeting is annexed. Principal, Kendriya Vidyalaya AFS, Jaisalmer welcomed Hon’ble Chairman and other distinguished members of the Committee .Thereafter, agenda items listed for deliberations were taken up one by one for consideration of the Committee and decisions were taken as under:

PROPOSED AGENDA ITEMS

DECISION/SUGGESSTION/REMARKS BY VMC

  1. Points to be discussed to improve Academic Results of 2016-17

All measure should be taken to ensure 100% result.

Schedule for 10 days extra classes during winter breaks has been already prepared for class -9 to 12.

  1. External white wash of school buildings.

Approved

  1. Purchasing of new display boards to demonstrate academic, sports and various achievements of the Vidyalaya.

Suggested for electronic scroll board to display academic, sports and various achievements of the Vidyalaya.

Or

As per need of school wooden board can also be purchased.

  1. Fencing around play ground

It is suggested to lock main gate after school hours for security point of view as of now. Still if unauthorized uses of ground persist, than fencing can be taken up.

  1. Proposal of making athletics track and lawn tennis court in Vidyalaya.

 

The letter regarding cost estimation is already sent to CPWD wide letter no. – KV/AFS/JSM//2016-17/2011 dated 22.11.16 Awaiting the estimate from CPWD to progress the case further.

  1. One Audit Para is due since long time because of excess payment to MES of Rupees 72000/-. The issue should be resolved at the earliest.

 

It is assured by MES authority that  balance excess amount due, would be refunded to KVS, latest by December 2016.

  1. Construction of cemented dustbin to with the help of MES, outside the school gate to store paper waste of school.

 

Nominee chairman instructed MES to construct waste bin in the vicinity of school premises within next 15 days.

He further instructed MES to take up provision of low lying urinals in toilet for the help of especially abled children.

  1. Purchasing of new equipment for children park

 

The point has been agreed upon by the VMC and the action would be commence in next financial year.

  1. Purchasing of 10 new integrated speakers set for smart classes to help audio visual learning and centralized PA system for school.

 

Approved

  1. Purchasing of additional 16 channel CCC TV system.

Approved

  1.  Any other point with the approval of Chairman –
  • The chairman instructed to enhance security of rear entrance gate for safety of children.

 

 

  • The measures are already in place and same has been intensified issuing written instruction to staff to be more vigilant about the same.

 

 

MINUTES OF THE VMC MEETING OF THIS VIDYALAYA HELD  ON 07/07/16 AT 11.00 AM ON THURSDAY, IN VIDYALAYA

The meeting was chaired by Air Cmde D Vedajana , Air Officer Commanding ,41 Wing ,AFS , Jaisalmer and Chairman VMC ,Kendriya Vidyalaya AFS ,Jaisalmer. The list of members and special invitees who attended the meeting is annexed. Principal, Kendriya Vidyalaya AFS, Jaisalmer welcomed Hon’ble Chairman and other distinguished members of the Committee .Thereafter, agenda items listed for deliberations were taken up one by one for consideration of the Committee and decisions were taken as under:

PROPOSED AGENDA ITEMS

DECISION/SUGGESSTION/REMARKS BY VMC

  1. Academic Results of 2015-16 and further improvement

  Academic Results have been improved in compare to previous session. For this session emphasize should be given for  qualitative and quantitative improvement in Result of Class X & XII

  1. Construction of Shed on the Assembly Platform and in front of Guard Room

Approved

 

  1. Developing infrastructure for the Physically Challenged Students    

         (Construction of special Toilets  

          and Ramp for ground floor) 

           (Approximate expenditure

          rupees 1 Lac )

Approved

  1. Purchasing of 6 Air Conditioners for Secondary Resource Room and CMP Room ( Approximate expenditure rupees 3 Lac)

Approved with suggestion to get list of registered firms from Air force station for further procurement procedure

  1. Purchasing of Silent Diesel Generator Set of 20/25 KVA                          (Approximate expenditure rupees 4.5 Lac)

Prior to  purchase Silent Diesel Generator , first load should be measured with necessary assistance from MES  and then appropriate DG set should be purchased

  1. Fencing at Children Park and Electric Main DP ( Approximate expenditure rupees 3.7 Lac)

Approved with suggestion to take proper care of the park and fencing after school hours

 

  1. Construction of 50*100 sq feet Tiling /Flooring on the Assembly Platform  ( Approximate expenditure rupees 4.5 Lac )

 

Approved

  1.  Construction of Stone Seats in Play Grounds     (Approximate expenditure rupees 1 Lac)

Approved with suggestion to get list of registered firms from Air force station for further procurement procedure and use of stone seats by primary students should be under proper supervision to avoid any .

  1. As we are opening 3rd Section in classes I-V ( already approved by Deputy Commissioner RO , Jaipur and Proposal Sent to KVS (HQ) ,New Delhi ) , if required the Furniture needs to be procured.

Approved

  1. One Audit Para is due since long time because of excess payment to MES of Rupees 72000/-. The issue should be resolved at the earliest.

Instructions are given to MES  to resolve the case by returning the amount of Rs 72000/- to KV, Jaisalmer after complete verification of the old documents

  1. One non-functional Tube well in school campus need to be renovates.

Approved with suggestion to choose option of Bore well if renovation of Tube Well is not feasible  with assistance of MES

  1. Construction of Vehicle parking for staff members.

Approved

  1. Any Other Point with the approval of Chairman
  • Summer Coaching camp for Art & Craft, Music, Sports and Yoga
  • Excursion tour for mining areas

 

  • Plantation and care of old implants in school campus

 

  • Change of  electric Wiring of Vidyalaya Building

 

 

 

Discussed and can be planned as per convenience of vocational staff

Discussed and a tour in this session can be planned at any nearby possible mining area

Discussed and suggested to give responsibility of each plant to group of students and teacher

Approved with assistance of MES or Local market survey

 
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